Emails scattered across inboxes
Client correspondence lives in three different Outlook accounts. Finding that one email from six months ago takes 20 minutes - if you find it at all.
There's a better way to manage matters than Outlook folders and paper files.
LegalOps brings your matters, emails, documents and invoices into one secure platform, keeping everything connected, searchable and in one place.
No credit card required · POPIA compliant
app.legalops.co.za
Active Matters
Search matters…
Botha v Botha - Divorce ProceedingsActive
Hendricks Estate - AdministrationAwaiting Documents
Cape Properties (Pty) Ltd - ConveyancingActive
Du Plessis Labour DisputeInvoiced
Trusted by South African law firms across every practice area
Commercial LawConveyancingLitigationFamily LawLabour LawCriminal DefenceProperty LawCorporate LawInsolvencyTax LawEstate PlanningNotarial PracticeCommercial LawConveyancingLitigationFamily LawLabour LawCriminal DefenceProperty LawCorporate LawInsolvencyTax LawEstate PlanningNotarial Practice
The Problem
Still running your firm on email folders and lever arch files?
You're not alone. Most South African law firms are. But it's costing more than you think.
Documents in cabinets and on desktops
Scanned documents sit on someone's C: drive. Paper files stack up. Nothing is where you need it when you need it - especially in front of a client.
Invoicing done manually every month
Billing is compiled from scattered notes and timesheets at month end. Errors happen. Revenue leaks. Chasing payments becomes someone's full-time job.
LegalOps was built to solve exactly this.
The Platform
Everything your firm needs. Nothing it doesn't.
Built around how South African law firms actually work - not how overseas software assumes you work.
Core Feature
Every case. Every detail. Every attorney. One view.
Create matters, assign attorneys, track status, and link every email, document, and invoice directly to the case. A complete timeline of everything that has ever happened on any matter - visible the moment you open it.
Every email. Automatically archived.
Connect your firm's existing email via IMAP. Every incoming and outgoing email is captured, searchable, and linkable to any matter - in real time.
From printer to case file in seconds.
Each user gets a unique scan-to email address. Scan from any office printer - the document lands on their dashboard instantly, ready to file.
A complete document ecosystem for your firm.
Firm library with unlimited folders and sub-folders. Case-specific document stores. Upload, scan, or receive documents directly. Every file is version-controlled, searchable, and access-controlled.
Invoices linked to cases. Generated in seconds.
Generate VAT-compliant invoices and link them directly to matters and clients. No more month-end reconstruction from scattered notes.
Granular access. Simple toggle.
Admins control exactly who sees what. Assign attorneys to specific matters. Restrict document access by role. One toggle per resource.
0%
of small law firms spend too much time on admin
0hrs
lost daily to non-billable work per attorney
R0k
average annual admin cost for SA SMEs
0
platform replacing email, files, and billing
Getting Started
Up and running before your next client meeting.
No IT department required. No weeks of setup. LegalOps is designed to be operational the same day.
1
Connect your email
Link your existing email accounts via IMAP. LegalOps starts archiving immediately.
2
Set up your matters
Create your cases, add clients, and assign attorneys in minutes.
3
Invite your team
Each user gets their own dashboard, permissions, and unique scan-to email address.
4
Everything in one place
Documents, emails, invoices, and case files - all connected, all searchable, all secure.
Trust & Compliance
Built on a foundation law firms can rely on.
Attorneys have a duty of confidentiality to their clients. So do we.
POPIA Compliant
All data handling adheres to South Africa's Protection of Personal Information Act
End-to-End Encryption
TLS 1.3 in transit. AES-256 at rest. Every document, every email, every record.
Role-Based Access Control
Granular permissions down to individual document level, enforced technically not by trust
Comprehensive Audit Trail
Every action logged, timestamped, and attributable to a specific user
Automatic Daily Backups
Encrypted offsite backups with point-in-time recovery
VAT-Compliant Invoicing
Invoice formatting meets South African tax requirements for registered firms
LegalOps
POPIAEncryptedAudited
“Attorneys have a duty of confidentiality to their clients. So do we.”
Client Feedback
What South African attorneys say.
Before LegalOps, we had emails in three places, documents on a shared drive nobody maintained, and invoices compiled manually every month end. Now everything is in one system and our admin time has been cut in half.
- Advocate Sarah Nkosi
Nkosi & Associates, Johannesburg
“Scan-to-case alone paid for the platform. Our paralegals no longer spend mornings filing from the printer tray.”
“We tried Clio. Dollar pricing and US workflows didn't fit. LegalOps understands how SA firms actually practise.”
“POPIA compliance used to be a scramble before audits. The audit trail means we can answer any request in minutes.”
Pricing
Transparent pricing. No surprises.
Starter
R 1 190/month
+ R 3 500 once-off setup
For sole practitioners and small firms
- Up to 3 users
- 50 active matters
- Email archiving (1 account)
- Document management
- Invoice generation
- Standard support
Professional
R 2 490/month
+ R 3 500 once-off setup
For growing firms with multiple attorneys
- Up to 15 users
- Unlimited matters
- Unlimited email archiving
- Full document management + firm library
- Advanced invoice management
- User permissions and access control
- Priority support
- POPIA compliance reporting
Enterprise
Custom
For large firms and chambers
- Unlimited users
- Custom integrations
- Dedicated onboarding
- SLA-backed uptime
- Custom data retention
- Dedicated account manager
Join South African law firms already on LegalOps
Your firm deserves better than email folders and lever arch files.
See LegalOps working for your firm in under 30 seconds.